ADMISSIONS MODULES

Our cutting-edge prospect management system will allow you to manage relationships with prospective students from all sources, strengthen your marketing initiatives, and attain your recruiting goals while delivering unprecedented service. By streamlining every aspect of your recruiting process, and maintaining ongoing communication through well-timed targeted mailings that enhance your appearance, you will become more efficient and visible in the ever-increasing competitive market of higher education.

The Application Management module is a completely integrated admissions component that will simplify your entire admissions process and allow you to run an efficient and results-oriented admissions office. Today’s students not only expect you to provide them with the ability to apply online through a secure, user-friendly and intuitive application, they also want to receive timely and relevant feedback and continuous communications throughout their application process, as well as a prompt admissions decision.

The Scholarship Management module makes it easy to both track and manage all scholarships offered by an institution, as well as promote those scholarships an applicant is eligible to apply to on a real-time basis. A distributed scholarship application review process then simplifies the review award process for both the applicants and staff.

The Campus Tours module works in coordination with the web portal and provides your prospects and applicants with real-time access to tour availability and online scheduling of their campus visit.  System-triggered email communications facilitate the process by communicating automatically with the tour registrant regarding the status of their scheduled tour. You can also communicate on an ad-hoc basis with tour registrants when circumstances dictate a more specific message.

The Event Management module is for managing all aspects of creating and hosting any admissions-related event. It gives you the ability to define events, control display of the event information to prospects and applicants on the web, manage your invitees, RSVPs, and attendees, and communicate routinely with your event populations.

The Travel Management module allows you to plan, approve, and measure the ROI of trips by your recruiting staff.  This will ensure your recruitment trips are more efficient and effective.

Email management includes auto response system emails with user-defined business rules for automatic email communications to applicants, recommenders and staff members. It allows you to communicate effectively and efficiently with all of your target audiences (prospect, applicants, parents, etc.).  With the Email Management module, you can create and send eye-catching HTML email templates, and then track the effectiveness of your efforts using delivery rate, read rate, click through rate, etc.

Text message marketing, also known as SMS marketing, is an extremely powerful tool for communicating to your audience and reaching large numbers of people quickly. One of the main benefits of text messaging is that your messages are actually opened and read, making it a very reliable and direct way to send brief, time-sensitive, and important messages to your audience. And, by working in conjunction with the online prospect and applicant portal, the AdmissionPros text messaging tool allows prospects to opt in or out of text messaging, insuring that you comply with the most recent guidelines regarding text messaging.

The Communication Tracks module allows you to develop and execute a pre-planned communication strategy that targets any specific population of prospects and applicants you desire. These communications will occur automatically, based on the rules and timing you select.

Sometimes, nothing beats a personal phone call, and the AdmissionPros Call Campaign module is just the tool you need to help you identify those applicants that need a personal phone call and easily records and tracks the results of that phone call. You will give each call campaign a unique name and assign the applicants that are a part of that campaign to their admissions counselor for follow up. Counselors then record the result of their phone conversation and system-triggered email communications to confirm the conversation. Staying in touch has never been easier. 

The college admissions office is an ever-changing environment, and the Data Analytics tools available in AdmissionPros give you the ability to examine your data in order to make more-informed business decisions. You can easily check the effectiveness of an email marketing campaign or the applicant yield from a particular geographic area or demographic, and then easily adjust your business model as needed.

The Data Imports module gives you the ability to consume data from an unlimited number of external sources. Some of these external sources - such as SAT, ACT, GRE, GMAT, CommonApp, XAP, Coalition, Parchment, Scribbles, and more - are standard. This allows AdmissionPros to provide a standard import tool specific to each. Other external sources are more dynamic, so we also provide you with the ability to create general import templates, specific to the source of the import file. 

An admissions office can find itself inundated with volumes of paper documents, which is typical of the admissions process. By receiving documents in electronic form whenever possible and converting paper documents received to electronic form, the AdmissionPros document management system provides a greener approach and allows for faster receipt and recording of documents received. This speeds up the application review cycle. Documents already in electronic form can then be pushed to any campus imaging system (OnBase, ImageNow, Nolij, Banner Document Management (BDM) / Xtender, among others), seamlessly creating the official institutional record that was once a paper file.  

AdmissionPros provides bi-directional integration with campus student information systems, including Banner,PeopleSoft, PowerCampus, Jenzabar, and other systems. This eliminates the need for manual data entry, facilitating the consumption, use, and display of relevant data stored in the campus student information system.

Recognizing that the application review process is not always internal to the admissions office, an AdmissionPros custom applicant review portal provides a means to securely distribute applications and related materials to the appropriate recipients for review and receive back their admission recommendation for final action. Real-time update of applicant information allows reviewers to see the latest information available without delay.

By AdmissionPros providing recommenders with a secure online portal to complete their letter of recommendation, both the completion and the receipt of those letters is streamlined. System-triggered email communication allows for easy notification of both the recommendation requested and recommendation received. The online recommendation form is customized to meet your needs and can accommodate uploads of recommendation letters in addition to the form.