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Top 6 Tips For College Recruiters to Use at Student Recruitment Fairs

By Jeff Hilts August 14, 2018

In this day and age of waning enrollment, it’s more critical than ever for recruiters to make a good impression on students.

“While total undergraduate enrollment increased by 37 percent between 2000 and 2010 (from 13.2 million to 18.1 million students),” explains the National Center for Education Statistics, “enrollment decreased by 7 percent between 2010 and 2016 (from 18.1 million to 16.9 million students).” Moreover, it predicts enrollment will only jump 3 percent between 2016 and 2027.

Undergraduate enrollment in particular has suffered the last several years. Fall 2017 saw a decline, which “was due to undergraduate enrollments, which fell by nearly 224,000 students, or 1.4 percent.” In particular, associate degree seekers, part-time students and non-degree seekers all fell.

That means competition among universities will continue to rise, with private schools battling public, similar institutions trying to elbow one another out, and everyone scrambling to make a good impression at important pre-application events, such as recruitment fairs.

What does this mean for you, the recruiter?

You will need to appeal to the largest possible number of students, instill in them a desire to know more about your school, and provide accessible information that makes it easy for them to stay in contact with you or apply.

Here are the top five ways to do that:


1. Be Approachable

It is important to remember, although the stakes are high for you at recruitment fairs, they’re high for students as well. Many of them are not sure what they want to do with their lives, where they want to go Business woman giving a handshake and looking happyto school and they are looking for guidance.

High school students are strong, mostly independent, intelligent and motivated – but they’re still young, and they still look to adults to guide them.

If you can be that guide, you will immediately outclass other institutions, who are relying on a bright banner and some pamphlets to do their talking for them. Make eye contact, smile and don’t be overbearing.

And, when a student comes to you, give them your full attention. If they feel connected and welcomed by you, that could make a difference to their interest in your school.


2. Listen Carefully

That means not to control the conversation at all costs. If you want to catch a student’s interest, you must first and foremost show them that you care about what they want out of the student fair experience.

That means listening to their areas of interest, how comfortable they are with going away to school, and what they want from their college experience.

From there, you can guide them toward the right information about your school:

  • Departments
  • Majors and minors
  • Extracurricular Activities
  • Scholarships
  • Internships
  • Application deadlines


3. Streamline the Information You Give Out

Once you know what they’re interested in, streamline that information. If you give each student the same Attractive businessmen shaking hands at work in front of coworkersinformational packet, you will only overwhelm everyone with poorly tailored, voluminous information.

Keep in mind that Generation Z are the most tech-savvy generation entering college to date. They may not want to carry packets of paper around from fifteen different schools, but their parents might. 

It is a good practice to have paper handouts, but also consider having a way for them to access this information online. As an example, having QR codes that they can scan will make it quick and easy.


4. Remember That You Are There To Recruit

It’s easy to get sucked into the fun of being out of the office, the excitement and – more than anything else – the to-do list of the fair. That in turn means you hyper-focus on just this day or this weekend, when instead you need to play a long game.

Remember that it’s just one step in an overall recruitment engine. If you see interesting prospects, give them a reason to follow up…a campus tour, lunch with an alumni, a meeting with a dean or some other prestigious interaction that will encourage them to pick a date even if they don’t commit to your school yet.

If all you do is shout “Apply! Apply!” you’ll turn off students who might warm up more slowly and become excellent prospects.


5. Follow Up Is Key

student recruitment fairsToo many recruiters make the mistake of dusting their hands in satisfaction as soon as they close down that booth. When you do that, though, you open the door wide to other colleges and universities – the ones that aren’t resting on their laurels.

It’s crucial, if you want to increase college enrollment numbers, that you use quality recruitment CRM software.

A customer relationship management system will help you track the students you meet at recruitment fairs, categorize them and follow up with them later. That might mean:

  • Sending them personalized emails or texts to ask them their opinions of the recruitment fair
  • Emailing them important information about the school events, the application process and important dates
  • Texting them upcoming application deadlines
  • Sending them information to get in touch with admissions officers, alumni or current students

… and otherwise creating a relationship between them and the university.

And, at risk of being redundant, don’t forget about the follow-up to the follow up. Many of your competitor institutions will only follow up once or twice, but if you keep your touches consistent, you have a much better chance of convincing your prospective students to send an application your way.


6. Coordinating All Of Your Efforts

In our recent article, The Importance of Coordinating Student Recruitment and Admissions, we discussed how important the information that you gather and record is to the overall recruitment process.

When you meet thousands of students at recruitment fairs, it will be impossible to remember all of them and their specific details. The only way to maximize your efforts and have adequate follow up is through a quality recruitment CRM software.

But student recruitment doesn’t end with you and your efforts. The process continues on through admissions and enrollment, and those staff members can benefit from the information you collect.

That is why it is so important to have a software program that integrates all of these functions. Schools that understand this and implement a system like this will have the greatest chance of meeting their numbers now and in the years to come.

Jeff Hilts Jeff Hilts

Jeff Hilts

Jeff is the founder, CEO, and Chief Software Architect of AdmissionPros. Jeff graduated with honors from Western Carolina University with a degree in Computer Science. AdmissionPros believes our success depends on building productive and successful relationships with our clients.

Ready to see how our custom software solutions can grow your numbers? Request a personliazed demonstration today!